Property document centre
Official links, document request templates and practical checks before you sign.
Before selling, check that the documents agree. Different floor areas in the tax and Land Registry records, an old mortgage still registered or an important condition missing from the CPCV can delay the sale. Compare the details as you gather the documents.
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The property tax record
Issued through the Portuguese Tax Authority, it normally shows the tax article, location, use, areas, registered taxpayer and taxable value. It is valid for 12 months.
The live Land Registry record
It shows the registrations currently in force and any applications still pending, including ownership, mortgages, attachments and usufruct rights. Anyone may order it online. The current online fee is €15 and the access code remains valid for six months.
Checking property documents in Portugal
Check what each document actually says about the property. Record its source and date, compare the relevant details and decide how to resolve any outstanding questions.
Match the property description, tax article, unit and location. Record which area measurement each document uses; figures with different definitions cannot be compared as if they were the same field.
Mark whether a record is missing, out of date or contains a difference that needs explaining. A mismatch is a question to resolve, not an automatic conclusion that the property cannot be sold.
Note the issuer or qualified professional to contact, the request date and the answer still needed. Use the unresolved items when discussing the listing, price and proposed completion timetable.
Depending on the property
Check that the certificate is valid and that the identifier used in the advert and transaction is correct.
Read the energy certificate guide →For an apartment, request the administrator's declaration early enough to identify charges and any outstanding amounts.
Read the condominium guide →If a mortgage is registered, coordinate the bank documents and cancellation in time for completion.
Read the mortgage guide →Boundaries, BUPi identification and the tax and Land Registry descriptions need particular care for rural property.
Read the rural property guide →Free working pack
A document checklist, sample requests and points to review in the CPCV, in one six-page PDF.
Download a six-page pack with a document checklist, sample requests to the condominium, bank and municipality, and points to review in the CPCV. It helps you prepare; it is not a contract, deed or power of attorney.
Read the complete 2026 seller document checklist →Casa Pronta
Where it applies, file after the buyer, price and sale terms are known. Private rights need a separate check.
The Casa Pronta notice is used where a public body may hold a legal right of first refusal, for example for certain listed properties or properties in protected or urban rehabilitation areas. The buyer, seller, property, price and expected completion date must already be known.
Casa Pronta covers public bodies. It does not replace a separate check for any private rights of first refusal, including those of tenants or co-owners where applicable.
Public bodies have 10 working days to respond. Keep the request number and check the result online. If none responds within the deadline, the sale may proceed in relation to this public notice.
Check a submitted noticeCPCV
Use the clause checklist to understand the agreement. Have the contract for your property reviewed before signing.
A contrato-promessa de compra e venda is not mandatory in every transaction. When the parties sign one, however, it binds them to what is written. A useful example explains the clauses; the final text must fit the property and the deal.
The CPCV must comply with the form required by law. Depending on the property and the applicable regime, the requirements may concern the written document, signatures, certification and planning evidence. The appointed lawyer, solicitor or notary should confirm the exact form, any exceptions and the final wording before signature.
Check the Civil Code guidance on promise contractsA ready-to-sign universal CPCV is not provided. A generic form can omit finance approval, conflict with the property records or allocate risk in a way the parties never intended. Have the transaction-specific document reviewed before signature.
Power of attorney
A power of attorney must match the transaction. Authority to sign does not automatically include authority to receive money.
A power of attorney can allow another person to represent an owner during the sale, but the wording and form need to match the transaction.
For a change in property ownership, the official service states that irrevocable powers of attorney, substitutions, amendments and terminations must be registered. Registration of other powers of attorney is optional.
Authority to sign does not automatically mean authority to receive money. Confirm the property, powers, limits, duration, revocation and delegation with the appointed notary, lawyer or solicitor. If the document is made abroad, ask that professional whether an apostille and a certified translation are required for its use in Portugal.
Read the official registration guidanceIMOJA does not provide a generic deed or final sale instrument. The transfer may be completed through a public deed or another legally permitted authenticated instrument, depending on the case. It must reflect the actual parties, property, registrations, taxes, payments and agreed terms and be prepared and authenticated through the appropriate qualified professional.
Read about authenticated private documentsMy IMOJA
Start with an initial review. If you proceed with IMOJA, your property documents and next steps stay together in My IMOJA.
Send the property details for an initial review. If IMOJA accepts the instruction and you proceed, My IMOJA keeps your documents together, highlights apparent gaps or inconsistencies and explains the next administrative step. Legal, tax, notarial, registry and municipal conclusions remain the responsibility of the appropriate qualified professional.
Initial review · no payment now
Already a client: open My IMOJAThe caderneta contains the tax record. The certidão permanente shows the live legal and Land Registry position. Preparing a sale normally means obtaining both and comparing their property, area and ownership details.
Not in every transaction. If the parties sign one, it binds them to the agreed terms, so the wording should reflect the specific property, timetable, payments, conditions and risks.
Not from IMOJA. The clause checklist and seller guide help you understand the issues, but the final CPCV should be tailored to the property and transaction and reviewed before signature.
It is filed online through Casa Pronta after the essential sale terms are agreed. The public bodies concerned then have 10 working days to respond.
That is not a safe assumption. The property, authorised acts, sensitive powers, limits and applicable form should be clear and checked for the particular transaction.
No. The final transfer instrument must reflect the real transaction and be prepared and authenticated through the appropriate qualified professional. IMOJA helps organise the administrative sale file, not replace that work.
Service steps, fees and deadlines were checked against the official pages below on 31 August 2026. Recheck them when you file, as public services may change.
General information updated on 31 August 2026. This page does not replace legal, tax, notarial, Land Registry or municipal advice. Requirements depend on the property, location, age, use, registered position and agreed terms.
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